Privacy Policy

Last updated: January 2026
Company: Freedom 45 Trading Ltd (registered in England & Wales, Company No. 16984617)
Registered Address: C/O The Barn, 31 Bridge Street, Hitchin, England, SG5 2DF

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1. Introduction

We respect your privacy and are committed to protecting your personal data. This policy explains how we collect, use, disclose, and safeguard your personal information when you visit our website, interact with us in store, or otherwise communicate with us.

This privacy policy is provided in a way that is transparent, easily accessible, and written in clear language so you understand what happens with your personal data.

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2. Data Controller

Freedom 45 Trading Ltd is the data controller in respect of your personal information (the organisation that determines the purposes and means of processing your data). If you have any questions about this policy or how we use your data, you can contact us at:

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Email: jason@f45trading.com

Address: C/O The Barn, 31 Bridge Street, Hitchin, England, SG5 2DF

Phone:TBC

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3. Personal Data We Collect

We may collect and process the following types of personal data:

a) Contact Information: Name, postal address, email address and telephone number.
b) Transaction Data: Details of products you purchase, payment information (processed securely via third-party payment providers).
c) Online Identifiers: IP address, cookies, device and browsing information (via our website).
d) Communications Data: Information you provide when you contact us (via forms, email or phone).
e) Marketing Preferences: Where you consent to receive marketing communications, we record your preferences.

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4. How We Use Your Personal Data

We use your information for the following purposes and only when we have a lawful basis to do so under UK GDPR (e.g., performance of a contract, legal obligations, consent, or legitimate interests):

To fulfil orders and deliver goods you have purchased.

To respond to enquiries and provide customer service.

To send you marketing communications (only with your consent).

To improve our services and personalise your experience.

To comply with legal obligations, including tax and accounting requirements.

For fraud prevention and security monitoring.

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5. Legal Bases for Processing

We process your personal data on one or more of the following legal bases:

Contractual necessity: where processing is necessary to perform a contract with you (e.g., fulfilling an order).

Consent: where you have opted in to receive marketing communications.

Legitimate interests: for purposes such as improving our services, fraud prevention, or direct marketing where such processing does not override your rights.

Legal obligation: to comply with a statutory requirement.

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6. Sharing Your Personal Data

We may share your information with third parties only where necessary and lawful, including:

Service providers (e.g., payment processors, delivery partners).

Professional advisers (e.g., accountants, legal advisors).

Regulatory authorities where required by law.

We do not sell or rent your personal data to third parties for their own marketing purposes.

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7. International Transfers

If we transfer your personal data outside the UK, we will ensure appropriate safeguards are in place (e.g., UK adequacy decisions or standard contractual clauses) so your data remains protected.

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8. Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes outlined in this policy, including legal, accounting, or reporting requirements. For example, we retain transaction histories for statutory accounting periods.

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9. Your Rights

Under the UK GDPR, you have rights in relation to your personal data:

Access: You can ask what personal data we hold about you.

Rectification: You can ask us to correct inaccurate information.

Erasure: You can ask us to delete your personal data (in some circumstances).

Restriction: You can ask to restrict processing in certain situations.

Object: You can object to processing based on legitimate interests or direct marketing.

Data portability: Where applicable, you can request a copy of your personal data in a structured format.

Withdraw consent: Where processing is based on consent, you may withdraw it at any time.

To exercise any of these rights, please contact us using the details in Section 2.

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10. Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, misuse, or alteration.

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11. Cookies and Online Tracking

Our website uses cookies and similar technologies to enhance your browsing experience and collect analytics data. You can manage cookie preferences via your browser settings.

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12. Changes to This Policy

We may update this privacy policy from time to time. We will notify you of significant changes and post a revised version on our website with an updated “Last updated” date.

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13. Complaints

If you have concerns about how we use your personal data, please contact us first. You also have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO), the UK’s data protection regulator.